Eversley Primary School, Chaseville Park Road, London, N21 1PD - Tel: 0208 360 5159 | Follow us on Twitter

Eversley Primary School Privacy Notice

You have a legal right to be informed about how our school uses any personal information that we hold about you. To comply with this we provide a ‘privacy notice’ to you where we are processing your personal data

This Privacy Notice explains how we collect store and use your personal data about you.

We collect information about:

  • pupils of our school, including prospective pupils
  • people that have responsibility for our pupils (such as parents, carers etc.)
  • our staff and volunteers, the school’s workforce

This information is used to help us:

  • deliver education
  • contact the right people about issues
  • ensure a healthy, safe environment for learning
  • carry out our functions as an employer

If we hold data about you, you have rights in respect of your data including:

·         the right to be supplied information on our uses
·         to see what data we are holding about you
·         to request correction or erasure of your data
·         to object to processing
·         to complain to our data protection officer or the supervisory authority

If you wish to exercise any of these rights, please see the contact us details later in this document

This Privacy Notice is updated regularly. The latest version will always be on our website, so please check at www.eversley.enfield.sch.uk/  for the newest version.

The Local Education Authority, Enfield Council, also holds data to carry out their functions, and we share data with them. You can read their privacy notice at https://new.enfield.gov.uk/privacy-notice

The rest of this document gives further details on our collection, storage and use of data for each type of data we hold. It also provides information on who we share with and how to exercise your rights if you are not happy.

We welcome your comments on how we can improve this notice; please contact us at the address given for the school.

Last updated: 22/05/18

Data Usage Regarding Pupils

The categories of information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Admissions information including waiting lists
  • Educational information (such as lesson plans, test/exam results, learning challenges, school reports, EYFS profiles)
  • Health information and medical records (such as illnesses that may affect pupil safety in school e.g. allergies, asthma, epilepsy, dietry requirements)
  • Accident reports and risk assessments
  • Safeguarding information
  • Social services reports and records (where appropriate)
  • SEN information
  • Details of any behaviour issues or exclusions
  • Photographs
  • Videos


Why we collect and use this information

We use the pupil data:

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care to look after our pupils well-being
  • to assess the quality of our services
  • to comply with the law about data sharing
  • to get in touch with parents/carers when we need to
  • to track how well the school as a whole is performing

The lawful basis on which we use this information

We collect and use pupil information under:

  • We need to comply with the law
  • the GDPR Article 6 (c) – for example where we are required to do so by the Education Act 1996
  • the GDPR Article 6 (d) and 9 (c) – for example critical health information about pupils that may put them at risk
  • the GDPR Article 6 (a) – for example where data has been supplied by the parent for use in the school setting e.g. information about family preferences in respect of religion

Note that Health professionals commonly gather data in school settings for a variety of purposes. This data is not held by the school, and is detailed in the Local Authority privacy notice at https://new.enfield.gov.uk/privacy-notice.

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to give certain information to us or if you have a choice in this.

Storing pupil data

We will keep personal information about you while you are a pupil at our school. We may also keep it after you have left the school, where we are required to by law.

Who we share information with

We routinely share pupil information with:

  • schools that the pupil will attend after leaving us
  • our local authority
  • the Department for Education (DfE)
  • NHS staff working in the school setting
  • Ofsted